CASE STUDY
With a history spanning more than 160 years since its establishment in 1856, The Royal Society for Public Health (RSPH) is an independent, multi-disciplinary charity dedicated to the improvement of public health and wellbeing. RSPH is one of the UK’s leading advocates for public health policies, providing education and training, and conducting research to influence health practices and policies. Awarding 40,000 qualifications each year, RSPH plays a tangible role in improving the lives of communities the length and breadth of the country.
RSPH faced significant challenges with their existing finance system, Microsoft Dynamics GP 15. The system was becoming increasingly outdated, leading to inefficiencies in financial operations and reporting, data management, and integration with other operational systems. These issues hindered their ability to make timely, data-driven decisions and adapt to the evolving demands of the public health sector.
To address these challenges, RSPH sought to modernise their finance operations by transitioning to Microsoft Business Central. This move aimed to enhance their financial management capabilities, streamline processes, and improve overall operational efficiency. To achieve this, they turned to Advania.
Services
Professional Services, Cloud migration, ERP
Industry
Not-for-profit
Organisation size
50 employees, 5,000 global members
Completion Date
April 2023
The status of RSPH’s existing finance system meant the organisation faced a number of critical challenges. Of greatest priority was that the legacy technology inherent in Microsoft Dynamics GP was no longer meeting the needs of the organisation. This result of this were material inefficiencies for users and increased maintenance costs.
Generating accurate and timely financial reports was cumbersome, impacting decision-making processes and taking up significant time and manpower, and limited scalability meant that the system could not be relied upon to effectively accommodate increased transaction volumes and complexities.
Directly tied to the challenges presented by legacy technology was an impaired user experience. The outdated interface and limited functionality resulted in poor usability, reduced productivity and increased likelihood of errors.
Additionally, the lack of integration with other systems hindered overall collaboration and operational efficiency.
Finally, as a traditional on-premise solution, Dynamics GP required regular and costly maintenance. This ate into precious resource allocation and impacted budget and infrastructure strategy.
To address these challenges, Advania executed a complete Microsoft Business Central transition and implemented the following solutions:
The successful transition from Microsoft Dynamics GP to Microsoft Dynamics Business Central has allowed RSPH and its employees to benefit from the powerful, modern tools within the Microsoft suite. Increased productivity and functionality has lead to higher satisfaction among staff, with overall user experience more positive and engaging than previously.
The streamlining of common processes and reduction in reliance on manual tasks has created an environment of greater operational efficiency and a freeing-up of manpower to focus on higher-value tasks.
The improved financial reporting and enhanced data management has made long-term planning more reliable, with solutions now in place that are on par with RSPH’s strategic vision; the reduction in maintenance costs brought about by the new cloud-based solution allow RSPH to focus more fully on their core mission.
Overall, the move to Microsoft Business Central empowered RSPH to operate more efficiently, make better data-driven decisions, and closely support their mission of improving the public’s health and wellbeing.
Rafal Wodzinski
Head of IT
Parthy Parthipan
Director of Finance and Corporate Resources
Advania will continue to support RSPH by providing ongoing system enhancements, training and support to ensure they fully leverage Microsoft Business Central’s capabilities.
The partnership will help RSPH stay agile and efficient, enabling them to focus on their mission of improving the public’s health.
Take a look at some of the results that stood out for RSPH.
RSPH achieved increased productivity and operational efficiency by streamlining financial processes and reducing manual tasks.
Transitioning to Business Central enabled accurate and timely financial insights, supporting better decision-making and strategic planning.
The cloud-based solution significantly reduced maintenance efforts and costs, allowing RSPH to focus more on their core mission.
Whether you’re facing similar challenges to peers across your industry, or you have a unique need for something different – speak to us to find out what we can do.
